Event Roadmap

Deadline - Sunday 5:00pm

You MUST have all parts of your competition entry submitted by 5:00pm Local time.

  • Every team member registered
  • A descriptive project page
  • A Team Captain
  • Evidence Repository URL
  • Video URL – maximum 3 mins
  • Demo URL (Optional)

We recommend you review the Handbook as it will help you:

  • Compete → in the event
  • Create → your awesome project
  • Submit → your project for judging

There are also a bunch of tools and guidance available to help you at each stage of the competition.

You have only approximately 32 hours to get your entry completed. Here is a guide as to how you might want to allocate your time. This is only a guide, and you can do whatever you want to create and submit your entry.

Saturday - Morning

At 9am on the Saturday morning the competition categories are launched and your team can start creating. The first few hours is all about putting together a team and coming up with an idea for your project.

  • Find a spot to set up and make your own for the weekend.
  • Register as a user on this site (all team members must register). One person from the team creates a team project page.
  • Spend some time reviewing:
    • challenges to identify some common themes
    • Identify the focus of your investigation and project
  • Assign roles within your team – working with each other strengths.
  • Deconstruct the challenge
    • Think outside the box – entries can be anything a game, an art installation, a visual display, a story, a gadget,a board game, analytical models, a data vis and of course some great apps. Is there new technology you want to try or perhaps there is a tool or insight you think will help CTF.
    • Judges reward originality and ideas that make data accessible to understand.
    • design thinking
    • What pain points could you resolve
    • What other data could be relevant to the pain points or users?
    • Mind map your ideas
  • Check the Judging criteria
  • Rule out data that needs too much work or start engaging mentors for help
  • Create an evidence repository and add this URL to you Hackerspace project page. Start adding content even if it just photos of your workings for now (what is an evidence repository? Github for the techies and Google folder or similar that you can share via a URL for non-techies).
  • Ask for help 🙂 There are mentors, coaches, crew and other Codeathoners who can help.

Saturday - Midday

Aim to lock down your concept by midday Saturday.

Mentors and coaches are available on site and via Slack.

  • Review your team plans and assign tasks.
  • It’s ok if you don’t have an idea yet – mentors will have loads of ideas and problems they want solved.
  • Road test your ideas with mentors and pick their brain. Road test ideas with crew.
  • Ask your Codeathon crew to help connect with mentors for ideas if you need.
  • Consolidate your many ideas into one or two good ones
  • Data data data – how will you use it, mash it, interpret it, present it?- remember to record URLs of data in your project page as you go.
  • Start a storyboard of how you will communicate your ideas
  • What could you create/prototype/design/model that is achievable and will help people understand the concept?
  • Take some photos of your team or media that will help in your Video entry
  • Submit team registration page and nominate challenge by 5pm deadline!
  • Keep building
  • Run your storyboard past some Codeathon crew.


Make sure you reserve enough time to create your presentation video! On average it takes about an hour to load videos on YouTube and new technology when you’re stressed takes twice as long as you want… so factor these elements into your days plans.

  • Set tasks and activities for the day
  • Research tools you will need for the day – check the Handbook
  • Finalise your storyboard script. What material will feature in your video? People? Places? Prototypes? Data? – what are the key points or features you want judges to understand?
  • Build, prototype or mock up items that will feature in the vid to demonstrate your concept.
  • How will you feature the data?
  • Update your project page with your data story and datasets
  • Script for your video
  • Arrange for a quiet space to record any audio – aim for midday
  • Craft and edit your 3 minute pitch video
  • Apply audio
  • By 2pm you should be in editing mode for your video
  • Get your team page completed to meet all entry criteria
  • Aim to start loading your vid to YouTube (or similar) by no later than 4pm
  • YouTube gives you a URL link as soon as you start loading your vid – so make sure you grab this and enter it on your project page
  • Finish and submit entry by 5pm.

In order to get some sleep and quality coding time, you may want to consider organising your team into shifts, so that while some are working, others can go home and rest, and then take over to allow the previous shift to get some rest.

Don’t forget to look after yourself: take breaks, eat, drink and go for an occasional walk. Allow some time to get away and freshen up. Showers clear the mind!

Top Tips

  • Good ideas need sleep – aim for 7 hours minimum on the Friday night as Saturday will be a long day!